Microsoft Outlook is one of the most popular email clients for desktop computers, available for both Windows and MacOS.

In this article, we will explore how you can save emails to your computer in different formats. Initially, we'll cover saving emails to a CSV file, then organizing them into an Outlook folder, and finally, we'll delve into saving your emails in formats such as Word or PDF towards the end of the article.

Saving emails to your computer in a csv file

Open Microsoft Outlook and select the email you want to save:

Blank website option.
After selecting the email, go to the "File" tab.

File.
Click on "Save As"

Save as option.
Email storage location

In the window that opens, you select the location on your computer where you want to save your email.

Email storage
Fill in the name of your file

File name and save

Note

Let's say that if you want to save more than one email then during step 1 holding down the CTRL key.

Saving an entire folder of emails to your computer

Go to the "File" tab

File.
Then “Open & Export”

Open & export.
Click on “Import / Export“

Import / Export
Choose "Export to a file"

Export to a file option.
Choose in the file type: "Comma Separated Values"

Comma Seperated Values option.
Select the folder or folders of emails you want to download from Outlook and press next

File option.
Write a name and press next and then press "Finish"

File name.

Save an email folder on your computer to an Outlook file (.pst)

Go to the "File" tab

File.
Then “Open & Export”

Open & export.
Click on “Import / Export“

Import / Export
Choose "Export to a file"

Export to a file option.
Choose in the file type: “Outlook data file”

Select Outlook data file.
Select the folder or folders of emails you want to download from Outlook and press next

File option.
Write a name and press next and then press "Finish"

File name.

Save email as a Word file

Select the email(s) you want to download

Blank website option.
Go to the "File" tab

File.
Click on "Save As"

Save as option.
Choose HTML file type and save. Open the file with Word. In the file select “Save As” and save the file by selecting “Word Document”

Select html file type.

Save email as PDF file

Here we will need to proceed indirectly since Microsoft Outlook does not provide a direct way to do this. Let's see how:

Here you follow steps 1 through 4 and prepare the email in a "Word" file. Then, you open it and press "CTRL + P". In the printing options, you select "Microsoft Print to PDF".